Adding works

Works, expressions, manifestations and items are part of Collections and they all relate to each other.

You can add a work to the collection by importing a record or by adding a work manually.

Only users with the Integrations - External sources permission has access to the External sources tab of the Collections page.

Only users with permission to import MARC records or add works can see the Import records or Add work buttons. Only users with permission to get SBD files can see the Get file from SBD button in the Import records dialog.

Note:
You will not find your newly added work in Collections until you have added at least one expression for it.

Importing a work

You can import works from supported sources.

Go to Collections and click the External sources tab.
Enter a search query, such as the title of the work, and select the correct source in the drop-down menu.
You can refine the search by expanding the tool located just below the search field.
In the context menu of the work, click Import.

You now see a message that states that the work has been imported and you can click the link in this box to open the newly imported work.

You can also import records from some suppliers by clicking Import records at the top right of the screen. These records need to be in MARC format MARC21, either in xml or in so called line format to be possible to import.

You can paste MARC records, upload a file with MARC records or get a file from SBD in order to add records to the collection.

Adding a work

Go to Collections.
Click Add work.
First, check if the work already exists by searching on the work title. The title of the work should be the title in the first language that the work was created in. Search for the original title if you are cataloguing a translation of a work.
Enter the title of the new work. As you type, matching works in the collection will be displayed, to avoid that you add a duplicate of an existing work by mistake. You can view the details of existing works.
If the work you want to add is not already in the collection, click Add as new work. Mandatory fields are marked with an asterisk. Detailed information about the different fields:

Title

The title of the work should be the title in the first language that the work was created in. Enter the original title if you are cataloguing a translation of a work.

The work title can also be a uniform title.

Please note that subtitles cannot be entered for the work. Subtitles may vary between different manifestations of a work, and should be entered on the manifestation level.

Type

Work type is a mandatory parameter and describes the category or form of the work.

You find instructions for which work type that is to be entered for different material types under Material types.

Periodical

The permission Change work type to/from periodical is needed for a user to be able to change the work type to or from periodical. Users with this permission can switch the work type even if e.g. items or reservations exists. A warning is shown before making the change.

Changing work type:

To Periodical:

A default Year/Issue (0000/00) is created. All existing items, orders, and reservations are moved to this Year/Issue. The new Year/Issue is displayed, and the About the periodical card is shown. The base expression/manifestation can be accessed from the work context menu.

From Periodical:

Items, orders, and reservations are moved to the base manifestation. All Years/Issues and periodical details are removed. The base expression/manifestation is shown like in a regular work, and the About the periodical card is hidden.

Note:
Changing from Periodical is irreversible, and Years/Issues, subscriptions and publication plans will be permanently removed. Changing to Periodical is less permanent, as it’s possible to reverse unless new Years/Issues or periodical details have been added.

Note:

Changing from Periodical is irreversible, and Years/Issues, subscriptions and publication plans will be permanently removed.

Changing to Periodical is less permanent, as it’s possible to reverse unless new Years/Issues or periodical details have been added.

Creator type

Specify if the creator is a person, an organisation/institution or an event.

Creator

As you type, matching creators in the collection will be displayed. This works as a register of persons in Quria and is used to avoid that you add a duplicate of an existing creator name by mistake. If the creator you want to add is not already in the collection, click Add.

Please note that creator is not a mandatory parameter. Some material that has no main creator should according to RDA be searched for only using the title. This applies to movies, for example.

Multiple creators

If there are several creators of a work, enter the creator with the primary responsibility for the work. If no one has the primary responsibility, enter the creator that is first mentioned. The other creators are added as contributors on the expression level.

Adding a new creator

When you add a new creator or edit a creator that already exists in the collections, it is possible to enter additional information about the creator’s name for identification, such as references to variant names, information about pseudonyms or date of birth and -death.

Displayed name: the displayed name is the name of the creator that Quria displays. This is used if you want to use a name in Quria that differs from what is entered as family name and given name.

Variant name: enter pseudonyms or other alternative name forms. Variant name is searchable, which means that the work can be searched for also using for example a pseudonym.

Related names: used to express relations between a creator and another person, organisation/institution or event. Related names are not searchable in the collections.

External authorisation

Persons (creators) can also be authorised towards an approved external source in order to improve the quality of the metadata. The source is configured when Quria is installed.

You can authorise existing creators manually and connect them to the source.

Relator term

Relator term is not a mandatory parameter but is recommended when cataloguing manually in order to make it easier to identify relations between creators and works in Quria.

The relator term indicates what kind of relation/function the creator has to the work.

The relator terms in Quria are based on the MARC code list for relators standard list. You can search for codes and terms in the Relator term field.

The most common relator term for creators is: Author(aut)

Date of work

The date of work is the first date associated with the work, that is the publication year of the original edition.

If you cannot identify a specific date as creation date of the work, enter the date of the earliest known manifestation.

Classifications

Classifications are used in libraries to represent the topic of a work.

As you type, matching classifications in the collection will be displayed. This works as a register in Quria. If the classification you want to add is not already in the collection, click Add.

When you add a new classification or edit a classification that already exists in the collections, it is possible to enter additional information about the classification, such as from which classification scheme it is fetched. The Source heading for the classification system is generated when importing.

Note:
Classification is not to be mixed up with shelf mark, that is entered on the manifestation level. Shelf mark is only used for arranging of resources and usually less specific than a classification. Some classification schemes do not only express the topic of a work, but also form such as media types or physical carriers. That kind of classification is not valid for the entire work and for all its expressions. But when importing classifications, all classification schemes are placed at the work level.

Note:

Classification is not to be mixed up with shelf mark, that is entered on the manifestation level. Shelf mark is only used for arranging of resources and usually less specific than a classification.

Some classification schemes do not only express the topic of a work, but also form such as media types or physical carriers. That kind of classification is not valid for the entire work and for all its expressions. But when importing classifications, all classification schemes are placed at the work level.

Subjects

Subjects are controlled terms that describe what a work is about.

As you type, matching subjects in the collection will be displayed. This works as a register of subjects in Quria and is used to avoid that you add a duplicates. If the subject you want to add is not already in the collection, click Add.

When you add a new subject or edit a subject that already exists in the collections, it is possible to enter additional information, such as specification of area, name of source/authorised thesaurus from which the subject is fetched, references, and parent terms or related terms.

If you are entering the source from which the subject is fetched, it is recommended to use system codes from Library of Congress.

Relations

A work can be related to another work. Some examples are works that is included in another work (a collection), works that belong to one another in terms of content and should be read in a specific order (a sequential relationship), an article that is included in a particular periodic, or a movie that is based on a novel.

When you are entering a relation to another work in Quria you first select Relationship type. If you cannot find a suitable relationship type for the relation you want to enter, you can select the unspecified relationship type: Has relation to.

As you type in the Related work title field, matching titles will be displayed in a list from which you can make a selection. Please note that it is work titles that are searched for, so if you enter a translated title, it is not sure it will appear in the list.

You cannot create a link to a work that is not part of the collections. In this case, you can enter the related work as free text. Click Add relation, select Relationship type and enter creator and title instead of searching for the work.

This is how you create some of the most common relations:

Reading order

Creates a link between works of fiction to be read in a specific order (reading order, also called sequential relationship).

Click Add relation. If the work you are describing has a sequel, select relation type Continued by. If the work you are describing is a sequel of another work, select relation type Continues.
Search for the title you want to create a relation to under Related work title and save.

A relation and a link have been created between the two works. The relation and the link are displayed for both of the works.

Note:
If you want to create a link for a sequential relationship that consists of many works, you have to create a relation between each work and the work that continues/precedes it.

Movie based on a novel

Creates a link between a book and a movie that is based on the book.

Click Add relation. If the work you are describing is a movie based on a book, select relation type Is an adaptation of. If the work you are describing is a book that has been adapted for the screen, select relation type Has adaptation.
Search for the title you want to create a relation to under Related work title and save.

A relation and a link have been created between the two works. The relation and the link are displayed for both of the works.

Collection with parts/article in periodical/album with songs

Creates a link between a collection and its parts (articles in periodicals, short stories in collections or tracks on an album).

Click Add relation. If the work you are describing an article that is included in a periodical, a short story in a collection, or a track on a music album, select relation type Is a part of. If the work you are describing is a periodical, a collection of short stories or a music album, select relation type Has part.
Search for the title you want to create a relation to under Related work title and save.

A relation and a link have been created between the two works. The relation and the link are displayed for both of the works.

Note:
If you create a relation between an article and the periodical that it is included in, you can also enter the issue number and on which pages the article is found under Applies to.

Variant titles for the work

Variant titles of a work is used to describe searchable variants of the work title. A variant title of a work can for example be used to create search entries for:

Parallel work titles. Used if the work has a parallel title. If the expression or manifestation that has a parallel title, use the variant title for the expression or manifestation.
Work titles in non-Latin script
Work titles with alternative spelling

Medium of performance

Medium of performance is used when cataloguing music to state for which instrument, voice and/or ensemble the musical work was originally created.

Medium of performance is sometimes necessary when cataloguing musical works in order to distinguish works with the same title from one another.

For a list of terms used for medium of performance, see original.rdatoolkit.org/mop_mop-26

For Swedish terms, see metadatabyran.kb.se/beskrivning/materialtyper-arbetsfloden/musiktryck/svenska-termer-for-besattning

Genres

A genre term describes a resource (not what the resource is about - that is a subject). Examples of genre terms: biography, poetry, novel.

As you type, matching genre terms in the collection will be displayed. This works as a register in Quria and is used to avoid that duplicates are created. If the genre you want to add is not already in the collection, click Add.

When you add a new genre term or edit a genre term that already exists in the collections, it is possible to enter the name of a source/authorised thesaurus from which the genre term is fetched. If you are entering a source, it is recommended to use system codes from Library of Congress.

Note (Swedish market/imported records):
Lättläst (easy to read) is a genre/form term that occurs in SAOGF (Svenska ämnesord genre/form) and is used in Libris to express form. Since it is not possible to distinguish between genre and form in SAOGF, the term Lättläst appears on the work for records that are imported from Libris. This may be misleading, as a single manifestation may be easy to read - not the entire work.

Descriptions

Descriptions of works are used to describe the content of the work, for example as summaries, reviews or recommendations. The descriptions are displayed in the information about the work and are also possible to search for in free text.

Click Add description. You select type of description in the next step.

You can add several descriptions of a work. All descriptions are displayed in the information about the work.

Intended audience (RDA 7.7)

This is where you set the works intended audience. Note that you can set the intended audience on work, expression and manifestation level. By editing the entity you can add information about source and a specification.

Note:
Intended audience is an entity that is not controlled by a set list of terms. Any term can be used in contrast to target audience. See:Target audience

Notes on resource

Notes about works are displayed in the information about the work and are also possible to search for in free text.

Click Add note. You select type of note in the next step. You can select between a large number of note types.

Note:
The list of note types that can be selected is the same for works, expressions and manifestations. Because of this, you need to consider which on level the note applies. A note regarding physical form should, for example, be entered on the manifestation level, and not for the work or expression.

In the table below, you find explanations and tips about some common notes about works.

Note	Description
General	General note to be used for additional information about the work that is not included anywhere else.
Biographical	Used for presentation of biography, with pagination if desired.
Original title	Note: Original title generally does not occur within FRBR, but is replaced by the work title concept. Note about original title can be used in cases when the described resource is translated and the original title (the actual work title) is unknown. Then, enter that the original title is unknown as a note.
Exhibitions	Information on exhibition date, exhibition venue or location. Mainly used for, for example, art catalogues.
Responsible	Can be used in cases where additional information is required about the function of one or more agents, persons or institutions, who are responsible for the work, and where function codes are not sufficient.
Thesis	Information about academic thesis, stating the academic institution, the degree and the year when the thesis was presented.
Bibliography	Used for presentation of a bibliography, filmography or discography, with pagination if desired.

Authorising records

Persons (creators) can be authorised towards a supported source to increase metadata quality. The source is configured at the time of installation of Quria.

You can authorise existing creators manually and connect these to the source.