Adding an item

You add new items of a title by clicking the context menu for a manifestation or from the manifestation details window.

  1. Click Add item.
  2. Fill in the relevant basic information:
    • Item type
    • Item receipt type: Indicates how the item was obtained, e.g. gift, deposit or exchange. Only available if settings for item receipt types have been made.
    • Price: You can set a price here, that is different from the price set in Acquisitions. It is the item price that will be used for example to calculate a replacement charge.
    • Internal note (will appear in the item details)
    • External note (will appear in Arena and in self-service machines)

  3. Fill in the relevant location information:

    • Home branch (mandatory)
    • Department
    • Section
    • Shelf (the shelf information from the manifestation is given as default)

  4. Include in news lists: For the very first item that you add, you can check this box to set today as accession date, used to create news lists in Arena. Not applicable to periodicals.

  5. Choose if you want to add a single item (can be done repeatedly), a sequence of items or a depot item. For a sequence of items, also add the number of items that should be created. For depot items, specify the ILL supplier and the expiry date. Also enter the item number or generate it.

  6. Enter barcodes by scanning an existing barcode or by generating barcodes. When adding a sequence of items, the scanned or generated barcode will be used for the first item, and then the following items will get the next number in the sequence, based on the first one. The barcode is used as item number.
    You can also add items without barcode.

  7. If needed, click Print spine label to print the small label for the spine.

  8. If needed, click Print bibliographic label to print the barcode label for the back.
  9. Click Add.

  10. If you want to add more items for the same title, change the information if needed, scan or generate barcodes, and click Add.

  11. Click Close when you are done.

See also: Setting the location and type and