Handling many reservations at the same time

You can easily search for reservations and modify or cancel several reservations using bulk handling operations. You can also export data for selected reservations to a CSV file, to share with others or work with the data further on your own.

You find the bulk handling functionality on the Reservations tab of the Collections page.

Only users with reservation bulk permissions have access to bulk operations functionality:

Bulk handling/Reservations: Bulk menu permission: Access to the section where several reservations can be handled in one operation

Bulk handling/Reservations: Bulk modify permission: Access to the Change data button on the Reservations tab

Bulk handling/Reservations: Bulk cancel permission: Access to the Cancel reservations button on the Reservations tab

Selecting reservations for bulk handling

You can select reservations for bulk handling either by searching or by filtering.

  1. Go to the Collections section in the main menu.
  2. Click the Reservations tab.
  3. Either enter a search query such as title or creator and press Enter, or use the filtering options under Refine search and click Search. See also: Search guide
    You can also combine searching and filtering to narrow down the hits.
  4. In the list of all matching reservations, click the top check box to select all the reservations in the list, or select a few of the reservations that you want to handle.

Changing data for many reservations at the same time

You can change pick-up branch and validity period for the selected reservations.

  1. After having selected the reservations you want to handle, click Change data.
  2. Select which settings you want to change and click Change.
  3. Confirm your action.

Cancelling many reservations at the same time

You cannot cancel reservations that are completed.

  1. After having selected the reservationsyou want to cancel, click Cancel reservations.
  2. Confirm your action.

You get a confirmation of how many reservations were cancelled and of how many reservations that could not be cancelled.

Exporting reservation data to a CSV file

  1. After having selected the reservations for which you want to export reservation data, click Download as CSV.

A CSV file is created in your Downloads folder.