The item details

The item details open when you select a manifestation in the collection and click it.

The item details page contains three tabs: Items (described below), Reservations where you can monitor and update current reservations and Record data that provides and overview of the metadata for the expression and manifestation. You can filter using the drop down Show items at (current location). You can also select if home location or current location should be presented in the list of items. The current location is default, but when changed to home location, the change will be kept during the session.

Note:
When the filter Show items at (current location) is selected, the listed items are always filtered based on the items current location, regardless if current location data or home location data is presented.

When you click the expand icon for a row under Items, you find a number of sections. Only fields with values are shown.

To edit details of a section, click the pen in the upper right corner of that section.

Item details

This section shows:

Basic information

Item number (used as item number in the system)
Price - you can enter a price that is different from the price set in Acquisitions, and it is then this price that will be used for example to calculate a replacement charge.
Item type
Item receipt type
Internal note
External note

Location

Home branch
Department
Section
Shelf

There are buttons to print a bibliographic label, print a spine label and program an RFID tag.

Temporary location

This is where you specify a temporary location for an item.

Statistics

This section shows statistics for this item:

Total number of loans
Number of loans per year distributed over the past three years
Item created date
Latest activity date

View transaction log

When you click View transaction log a list of all transactions for this item opens.

It shows transaction type, library and date for the events such as check in and check out, temporary location, transfer and internal handling.

Note:
For check in transactions, the patron name will be shown for a set period, to be able to track the patron if something is wrong with the item. The patron name will be cleared automatically when set period has passed. The default period is one day and is set by Axiell at installation of Quria.

Item status

Some statuses can be added manually (for example when an item is lost). This section shows the current manually added status for the item.

Click the pen in the top right corner to edit the status manually. An item with a manually added status cannot be reserved, does not appear as available in the public portal and is not available in the shelf list.

When an item with a manually added status is checked in, checked out or renewed, its status is removed.

Use of item

Some statuses are set by the system (for example On loan or In transit). The system statuses are displayed in the transaction log and in a number of other places. This section shows different data depending on status.

On shelf: details about last check-in
On loan: details about the current loan
In transit: the library from where the item is transferred, the destination library and details about last check-in
On reservation shelf: details about last check-in and trapped reservation

Secondary item numbers

Under some special circumstances, multiple item numbers may be imported to Quria during migration. All item numbers can be searched for in the circulation windows and when using self-service. The secondary item numbers can be displayed by clicking Secondary numbers in the item details, and can be deleted from there. It is not possible to add new item secondary item numbers.

Note:
Depending on the data quality in the migrated data, duplicates might exist in the item numbers. If duplicates are noted, e.g. the wrong item shows up when scanned, it is recommended to sort out the duplicates to avoid issues when checking out items. This can be done in Collections/Items by scanning the troublesome item number. You will then get all items connected to that item number.