Searching for orders and ordered items

Go the Acquisitions section in the main menu and select the Orders tab.

  1. Type your search criteria in the search field. You can search for:
    • Order number (exact value - not fuzzy)
    • Supplier (fuzzy)
    • Title (fuzzy)
    • Creator (fuzzy)
    • Classification (exact value - not fuzzy)
    • Shelf mark (exact value - not fuzzy)
    • Issuer (fuzzy)
    • ISBN (exact value - not fuzzy)

    • Year (publication year of the manifestation, exact value)

    Use an asterisk *, to search for all order items or order lines.

  2. Choose in the drop-down menu if you want to search for order lines or order items, and the organisation level in which you want to get results.
  3. Refine the search, if you want to, by expanding the tool located just below the search field, and specify order information and/or title details.

If you have chosen to search for order lines the refined search offers options to search for specific order information and/or title details.

If you have chosen to search for order items the refined search also offers the option to search for item related information such as location, item type and budget.

The filters on order status and organization level can be used before making a search or after a performed search to decrease the search result.

Advanced search

You can also search using operators or prefixes to get more precise hits.

Operators: Construct search strings using boolean operators AND, OR, NOT (capital letters).

Prefixes: Use the prefixes followed by a colon and the search criteria. You can use the long or the short prefix name. See Search guide

Click the title to open the work with all its details.

Order reminders

You can e-mail order reminders for order lines where the expected delivery date has passed. Only one reminder can be send per order line.

Activate order reminders under Settings, Suppliers, choose the suitable supplier. Add Number of days before reminder. In order to send a reminder immediately after the delivery dat, set the value to 0 (zero).

Configure the message text for Acquisitions order reminder, for emails, under Circulation and notifications.

You can activate and schedule a job for Generate reminders for orders.

Search for order lines Reminder set date under Acquisitions, Orders, Refined search. The reminder date is displayed in the order line details.

Tip! Before activating, cancel outdated open order lines to avoid unnecessary reminders.