The image archive

You can store images such as pictures and photos in the image archive. The images can be connected to catalogue records and also displayed and searched by Arena users. The image archive is an add-on module to Quria.

Adding a new image

Adding an image is similar to adding a regular work.

Go to the Collections section in the main menu.
Click Add work.
Enter the title of the new work. As you type, matching works in the collection will be displayed, to avoid that you add a duplicate of an existing work by mistake. You can view the details of existing works.
If the work you want to add is not already in the collection, click Add as new work. Mandatory fields are marked with an asterisk.
Select type of work
- 2D image
Select creator type
- Event
- Organisation
- Person
Add the name of the creator if you selected Person. As you type, matching creators in the collection will be displayed along with the number of existing records by each creator.
Select a relator term, for example Photographer or Artist.
Fill in subjects and other information you think is relevant.
- Subjects
  As you type, matching subjects in the collection will be displayed along with the number of existing records by each subject. Subjects are necessary if you want to be able to create special collections in Arena.
- Description
  The description is displayed in Arena and should be used for a describing text about the image that you are adding.
Click Add description and choose a type, preferably Not specified.
Click Apply.
Click Add expression.
For Language, select No linguistic content.
For RDA content type, select Still image.
Click the Set expression type button to automatically determine the expression type based on the work type + RDA content type (View it).
Add a contributor if more than one person is responsible for the artistic work.
Click Apply.
Click Add manifestation.
Go to Publication information and click Add.
Under Year, you can write a year or a specific date. This is displayed in Arena. No other information is necessary for this entity.

Select Manifestation type

Photograph or Picture
If there are no physical items connected to the manifestation, the manifestation type must be set to create fictive holdings to be shown in Arena. This is done by checking Fictive holdings for the manifestation type under Configuration/Settings/Metadata and items/Manifestation types.

Note:
Modifications related to fictive holdings require re-indexing of the public portal. Please contact Axiell for more information.

Add Extent (for example 1 photograph in a frame) and Format (for example 50 x 50 cm) if you want to.
Add Accession date. This date controls what is shown in news lists in Arena. If you want this image to be shown among the news, choose today’s date.
Go to Image/document (reference) and click Add file.
Choose a file from a source, your local hard drive or a shared file server.
- Supported file formats: jpeg, png and pdf
- Maximum file size: 20 MB
Add a link text and a public note.
Add notes if needed. Modifications related to fictive holdings require re-indexing of the public portal. Please contact Axiell for more information.
Click Apply.